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FAQs – Coronavirus

We are happy to inform you here about the situational details of the Baden-Baden Reinsurance Meeting 2021. Your health, well-being and safety are our top priority.

In order to make your Baden-Baden stay during this year’s industry meeting as pleasant and safe as possible, please refer to the updated Protection & Hygiene Concept for the Baden-Baden Reinsurance Meeting 2021, which will be further continuously adapted to the latest regulations due to the dynamic situation and contains the most important information on current planning.

If you have any questions on this topic, please do not hesitate to contact us.

All further current information for a safe and relaxed stay in Baden-Baden concerning the Baden-Baden Reinsurance Meeting 2021 can be found here. Of course, this information will also be regularly adapted and supplemented to new ordinances and regulations.

On the website of the Robert Koch Institute you will find a situation report on the current epidemiological situation in Germany, updated every working day: to the RKI website.

Baden-Württemberg immediately implements the resolutions of the Conference of Minister Presidents (head of states and governments in thirteen of Germany’s sixteen states) on September 15. Since September 16, 2021, the new regulations apply accordingly also in Baden-Baden. A three-stage warning system applies, depending on the current hospitalization incidence. This means that there will be stricter regulations if hospital overloads become apparent.

Daily updated Covid-19 case numbers and evaluations for the urban district of Baden-Baden (and the district of Rastatt) can be found on the website of the responsible public health department: here

  • Are hotels & other hospitality businesses open? YES 
  • Are restaurants open? YES 
  • Are venues open? YES 
  • Is shopping possible? YES 
  • Are bars & cafes open? YES
  • Are museums & cultural institutions open? YES 
  • Is the casino open? YES 
  • Are thermal baths, spas and swimming pools open? YES 
  • Are churches, synagogues, and houses of prayer accessible? YES 

Please note: Indoors, e.g. in hotels, in restaurant premises, in museums & cultural institutions, venues, etc., the so-called “3G rule” applies. This means: Access only permitted after presentation of a negative COVID-19 rapid or PCR test or a proof of recovery or vaccination.

To find out what the current regulations in Baden-Baden are, see the Baden-Baden Corona information on our touristic destination website http://www.baden-baden.com.

Current information on entering Germany can be found on the website of the Federal Ministry of Health.

Below you will find some excerpts from this.

Please observe the obligation to furnish proof that applies to all travellers:
Persons from the age of 12 must be in possession of a COVID-19 proof of vaccination OR a proof of recovery from COVID-19 OR a negative test result (antigen test: taken max. 48 hours, PCR test: taken max. 72 hours before entry) when crossing the border.

Please also check the regulations in your own country concerning your return trip, before starting your journey. It could be that your country currently does not allow entry if you are travelling from Germany.

If you would like to enter Germany as a resident of a country outside of the European Union: Please have a look at the list of non-EU countries and territories, where Germany allows unrestricted entry, on the website of the Federal Ministry of Interior. This list is regularly reviewed and updated as necessary. If your home country is not listed, you will need an additional declaration of the absolute necessity of your short-term business travel. Please fill in the form and send it to us for completion by email to sales@baden-baden.com.

1. ENTERING GERMANY FROM A HIGH-RISK AREA

If you have been in a high-risk area within the last 10 days prior to your date of entry the following applies:

  • Obligation to furnish proof
    You must, as a rule, be in possession of a COVID-19 proof of vaccination OR a proof of recovery from COVID-19 OR a negative test result (antigen test: taken max. 48 hours, PCR test: taken max. 72 hours before entry) when crossing the border.

AND

  • Obligation to register
    You are obliged to fill in the “digital registration on entry”, prior to entering the Federal Republic of Germany. Please find this form here: https://einreiseanmeldung.de. The digital registration is free of charge. After providing all necessary information, you will receive a PDF file as confirmation. Carry the confirmation in electronic or paper form with you for inspection by the carrier or on entry by the Federal Police.

AND

  • Obligation to quarantine
    You are obliged to proceed immediately after arrival to a suitable accommodation (e.g. a hotel) and remain exclusively at this location for 10 days (quarantine).If you submit proof of vaccination or recovery to the portal of the Federal Republic of Germany at https://einreiseanmeldung.de, your quarantine will end prematurely at the time of submission.The same applies to the submission of a negative test result; however the test may not have been conducted sooner than 5 days after entry, meaning that, in this case, the quarantine lasts for at least 5 days.

 

2. ENTERING GERMANY FROM AN AREA OF VIRUS VARIANTS OF CONCERN

If you have been in an area of virus variants of concern within the last 10 days prior to your date of entry the following applies:

  • Obligation to furnish proof
    You must, as a rule, be in possession of a negative test result (antigen test: taken max. 24 hour, PCR test: taken max. 72 hours before entry). The certificate must be submitted for inspection by the carrier, or upon entry when requested by the Federal Police or the competent authority.

AND

  • Obligation to register
    You are obliged to fill in the “digital registration on entry”, prior to entering the Federal Republic of Germany. Please find this form here: https://einreiseanmeldung.de. The digital registration is free of charge. After providing all necessary information, you will receive a PDF file as confirmation. Carry the confirmation in electronic or paper form with you for inspection by the carrier or on entry by the Federal Police.

AND

  • Obligation to quarantine
    You are obliged to proceed immediately after arrival to a suitable accommodation (e.g. a hotel) and remain exclusively at this location for 14 days (quarantine), even if you have a negative test result or proof of vaccination or recovery. This quarantine cannot be ended prematurely.

To see, which areas are currently classified as high-risk areas and areas of virus variants of concern by the Federal Republic of Germany, please have a look at the following website of the Robert Koch Institute: https://www.rki.de.

Each host has prepared an individual protection and hygiene plan, which is in accordance with the respective regulations of the current Corona Ordinance of the State Government of Baden-Württemberg (“CoronaVO”) and is based on the recommendations of the international health authorities and the Federal Government of Germany. Please contact and ask your host directly if you have any questions about the respective protection & hygiene plan of your host.

The so-called “3G rule” applies in hotels upon arrival as well as in indoor premises of restaurants. Admission is only permitted after presentation of a negative COVID-19 rapid or PCR test or a proof of recovery or vaccination. If there is no proof of recovery or vaccination available, a new Corona rapid test must be submitted every three days to your accommodation.

  • We as Baden-Baden Tourism Board guarantee the maximum total number of delegates permissible and reasonable within the framework of the Corona Ordinance of the State Government of Baden-Württemberg (“CoronaVO”) in force at the time of the event.
  • This permissible and reasonable total number of delegates will be constantly monitored through the mandatory online registration and online accreditation prior to the industry meeting as well as regulated accordingly. In addition, a distribution of the simultaneously present delegates in the venues is ensured according to the seating described in the Protection & Hygiene Concept for the Baden-Baden Reinsurance Meeting 2021 and your individual appointment arrangements among each other, as well as through entrance & exit controls on site. This ensures that the recommended minimum distance of 1.5 meters can always be maintained and that at no time more delegates than necessary are on site at the same time.
  • All detailed current measures can be found in the Protection & Hygiene Concept for the Baden-Baden Reinsurance Meeting 2021, which will be adapted during the planning process to the Corona Ordinance of the State of Baden-Württemberg in force during the event.
  • The Kongresshaus is DEKRA certified with regard to hygiene & infection control. There is continuous optimal ventilation of all areas to minimize aerosols. Hand disinfection dispensers are available in the required density. Cleaning and disinfection intervals are increased in the respective sanitary areas as well as in the more highly frequented contact surfaces throughout the entire event period. 
  • Aisle widths and traffic areas are defined in such a way that the recommended minimum distance of 1.5 meters can be maintained as far as possible. Entrances and exits are separated. Technical protection in the form of transparent acrylic glass partitions is installed at all points of contact between employees, service providers and delegates, such as service offices, information desks and counters.
  • For the protection of all participants, meeting tables in all public areas and function rooms are accordingly arranged so that they allow an appropriate distribution of the delegates present at the same time, and thus, the recommended minimum distances to other persons.
  • At present, masks* (medical mouth/nose protection) are compulsory indoors. The mask obligation* currently also applies outdoors if a distance of at least 1.5 meters from other persons cannot be permanently maintained. When using gastronomic services at the meeting table or on the premises of the venues, the mask may be removed while eating and drinking. Further details and exceptions can be found in the Protection & Hygiene Concept for the Baden-Baden Reinsurance Meeting 2021.
  • The delegate registration & accreditation enables the necessary contact tracing and is seen as basic requirement for an access authorization to the Kongresshaus and all other venues for this year’s meeting.
  • To maintain the health of all delegates and employees, a “vaccinated, recovered or tested” verification requirement applies to access the venue.
  • Appropriate entrance & exit controls are performed.
  • Compliance with the rules on gastronomy and catering applicable in each case during the event period is ensured by spatially equalizing the gastronomic offering, e.g. by using outdoor areas, providing offers “to go”, setting up designated zones for the consumption of food, etc.
  • All detailed current measures can be found in the Protection & Hygiene Concept for the Baden-Baden Reinsurance Meeting 2021.
  • In addition to the Kongresshaus, all other event venues also ensure to implement the regulations of the Protection & Hygiene Concept for the Baden-Baden Reinsurance Meeting 2021 valid during the event period. These include, for example, the Kurhaus, the Kurhaus Restaurant, the theater, and city center hotels with event areas that are rented by individual participating companies on the occasion of the Baden-Baden Reinsurance Meeting.
  • The respective operator of the main/ancillary venue assumes responsibility for appropriate implementation and conscientious compliance with the protection & hygiene regulations in force at the time of the event.
  • To maintain the health of all delegates and employees, a “vaccinated, recovered or tested” verification requirement applies to access the venue.
  • The delegate registration & accreditation enables the necessary contact tracing and is seen as basic requirement for an access authorization to all venues for this year’s meeting.
  • The respective organizing companies are responsible for drawing up a hygiene and safety concept in consultation with the operator of the booked venue.
  • The regulations of the Corona Ordinance of the State of Baden-Württemberg, valid at the time of the company event, apply.
  • So-called “side events” or “satellite events”, such as evening events, receptions, etc., are organized independently by companies participating in the Baden-Baden Reinsurance Meeting. Here, the respective organizing companies are responsible for drawing up a hygiene and safety concept in consultation with the operator of the booked venue. 
  • The regulations of the Corona Ordinance of the State of Baden-Württemberg, valid at the time of the company event, apply.
  • To maintain the health of all delegates and employees, a “vaccinated, recovered or tested” verification requirement applies to access the venue.
  • The delegate registration & accreditation enables the necessary contact tracing and is seen as basic requirement for an access authorization to all venues for this year’s meeting.
  • in the design of exclusively rented areas/rooms?
    • For the sake of a safe event process, the requirements of the Corona Ordinance of the State of Baden-Württemberg valid during the event period apply. If you have booked exclusive areas/rooms, please consult with your Baden-Baden contract partner or venue regarding design options, number of meeting tables, etc.
    • Suppliers and service providers not organized via the venue or your contractual Baden-Baden partner must be pre-registered with the respective venue or contract partner. For this purpose, please state the name of the company you have commissioned including the relevant contact details, the type of delivery/service and the desired delivery or access times.
  • in terms of hygiene in the function rooms and venues, at the meeting table, etc.?
    • Although access to the venues and thus also to meeting tables or exclusive areas will only be possible for registered delegates with a “vaccinated, recovered or tested” proof and although all other basic requirements for a safe meeting will be met, we appeal to your personal responsibility already now.
    • In all your appointments, please observe the regulations mentioned in the Hygiene & Protection Concept for the Baden-Baden Reinsurance Meeting 2021 and also pay attention to the recommended minimum distance of 1.5 meters, the general hygiene and behavior rules and recommendations for the prevention of infections. Refrain from physical contact and handshaking.
    • Don’t just rely on cleaning intervals at the venue, but clean surfaces and your hands between your appointments if necessary. Remember to pack appropriate disinfectants for your own use.
    • Please refrain from exchanging items from person to person, if possible, or take care of appropriate disinfection, packaging, or alike.
    • To maintain the recommended minimum distances, please observe the information signs, markings, notices, etc. on site.
    • According to the current Corona Ordinance, there are no more general contact restrictions to a certain number of households.
  • concerning registration, admission as well as documentation of your contacts?
    • Please remember that all delegates of the Baden-Baden Reinsurance Meeting 2021 must be registered online prior to the meeting. Therefore, please do also inform your clients, partners or employees in advance about the registration and accreditation as well as the obligation to furnish proof of a negative COVID-19 test result, a proof of full COVID-19 vaccination protection or recovery. Otherwise, it will not be possible to access the venues!
    • Please only attend your individually arranged appointments at the Baden-Baden Reinsurance Meeting 2021 if you feel healthy and do not have any symptoms of infection with the coronavirus, namely smell and taste disturbances, fever, cough as well as sore throat.
    • Please remember on all days of the event to bring:
    • In order to identify contacts as quickly as possible in the event of a Covid-19 infection and pass them on to the health authorities, please record and document your client contacts.
    • Please note that according to the current Corona Ordinance of the State of Baden-Württemberg, medical masks are mandatory indoors for the protection of all participants. Moreover they are mandatory as well outdoors, if the minimum distances cannot be maintained there. (If you do not have your own medical mouth/nose protection, we will be happy to provide a medical mask.)
  • As a basic requirement for this year’s Baden-Baden Reinsurance Meeting you have to register as delegate online (via website) prior to the start of the event. This registration is of course still free of charge and will be necessary for accreditation and access authorization to the premises of all venues.
  • After prior online registration, there will be an accreditation process in which you will have to reconfirm your presence and participation in the Baden-Baden Reinsurance Meeting 2021. Your individual access code will be available via the ReinsuranceMeeting Baden-Baden app from 10 days before the start of the event – if necessary with time allocation, e.g. for the individual days you specify during the event period. In this way, there will be no accreditation queues on site at the venues or at the organizer’s info counter in the “Kongresshaus”. Moreover, the currently required contact tracking will be guaranteed. The electronic, personalized access code for all delegates will also enable contactless access to all venues.
  • Please show your “vaccinated, recovered or tested” proof at the respective entrance control at the venues.
  • As stated in the current Corona Ordinance of the State of Baden-Württemberg, it is necessary at the moment to wear medical mouth/nose protection* (surgical mask or FFP2 mask or KN95 or N95 mask) indoors, and also outdoors if the minimum distance of 1.5 meters is not observed.
  • In addition, the admission requirement is that no obvious symptoms of a Covid-19 infection are present, namely odor and taste disturbances, fever, cough, and sore throat.
  1. Your smartphone with your personalized, valid access code (QR code) within the ReinsuranceMeeting Baden-Baden app
  2. Your official photo ID (identity card or passport)
  3. A proof of the following, valid for the event period:
    • a full vaccination protection against the Covid-19 virus (last necessary vaccination at least 14 days prior to meeting)
      OR
    • a recovery from COVID-19 (i.e., the referred PCR test was 28 days to 6 months ago)
      OR
    • a negative COVID-19 test result (not older than 24 h)
  4. A medical mouth/nose protection (surgical mask or FFP2 mask or KN95 or N95 mask).
    Visitors who cannot wear a medical mask for health reasons must show an original medical certificate. Only with such a certificate a participation without a medical mask is permitted!

When planning your appointments, please always consider that an appropriate time slot prior to your meeting will be needed for admission control and document verification at each venue!

Once you have created an account for the Baden-Baden Reinsurance Meeting website, you can register your delegates respectively as delegate for this year’s meeting including an entry in the directory 2021.

After successful delegate registration, you will receive up to 10 days prior to the start of the event an accreditation note to reconfirm your participation. Your individual access code for entry to the event venues will than be sent at the online accreditation,  activated 10 days prior the start of the event.
IMPORTANT: this access code can only be accessed within the ReinsuranceMeeting Baden-Baden app.

Please download the ReinsuranceMeeting Baden-Baden app from the respective app store of your smartphone and bring your access code (QR code) with you in digital form to present it at the entrance control of all venues.

The online registration for the Baden-Baden Reinsurance Meeting is free of charge. As in previous years, you will only have to take care of your travel expenses for your arrival, departure, accommodation and meals.

Should you wish to use a fixed meeting table or an exclusive room or area at a venue during the Baden-Baden Reinsurance Meeting, the rental as well as any supplementary services will be invoiced to your company by the respective Baden-Baden contract partner.

With the start of delegate registration, fixed meeting tables, or exclusively rentable rooms and spaces can be booked for your company.

The Kongresshaus as main venue is rented by us as Baden-Baden Tourism Board and organizer of the Baden-Baden Reinsurance Meeting. Individual meeting tables, meeting rooms and spaces in the Kongresshaus can be reserved and booked accordingly directly with us. If you are interested, please contact our Baden-Baden Tourism Board Convention & Events Team at sales@baden-baden.com. We will be happy to send you the relevant information documents.

Moreover, please do not hesitate to contact us if you are looking for other venues, function rooms, meeting spaces or meeting tables. We look forward to providing you with the relevant contact details.

Delegate registration for the Baden-Baden Reinsurance Meeting is free of charge. A cancellation of your registration is accordingly possible free of charge as well, at any time.

If you are of two minds about a participation in the Baden-Baden Reinsurance Meeting 2021 now, please take your time to decide and register later.

As of 10 days prior to the start of the event, online accreditation will be activated for all registered delegates. With your accreditation, you will receive your individual access code for entering the respective venues within the ReinsuranceMeeting Baden-Baden app. By this date at the latest, you should know whether or not you are able to participate and travel to Baden-Baden.

Cancellation conditions for hotel rooms or also for meeting tables, exclusive rooms and areas depend on the respective contracts with your Baden-Baden host or contractual partner. Please contact your host or contract partner respectively for further information.

You can find an overview of the current facilities (test centers, pharmacies, doctors’ surgeries, or gastronomy test offers) that offer testing opportunities here: Baden-Baden testing facilities.

If these should no longer be available during the event period, we as organizer will provide appropriate testing facilities for delegates. However, please note that as of October 11, 2021, the federal government of Germany will no longer offer Corona tests free of charge.

According to the current legal regulations of the Federal Government of Germany, the proof of testing must refer to a test that was performed a maximum of 48 hours (for antigen tests) or 72 hours (PCR) ago. For the calculation of these periods the time of entering Germany is relevant.

For areas of variants of concern, this period is reduced to 24 hours for antigen tests.

According to the currently valid Corona Ordinance of the State of Baden-Württemberg, a negative test certificate within the meaning of Art. 2 Numeral 7 “SchAusnahmV (available in Germany only) may not be older than 24 hours. This means that, if you are not vaccinated or recovered, you may have to be tested more than once during your stay in Baden-Baden, if you would like to access a venue on several days of the Baden-Baden Reinsurance Meeting 2021.

Methods of nucleic acid amplification technique (PCR, LAMP, TMA) and antigen tests for direct detection of coronavirus SARS-CoV-2 are generally accepted at present.

Antibody tests are not recognized.

Rapid antigen tests are recognized if they meet the minimum criteria recommended by WHO. 

The testing must have been carried out or supervised in the Federal Republic of Germany by a service provider in accordance with Section 6 (1) of the Coronavirus Test Ordinance or abroad by a body authorized under the law of the respective country. 

The date of testing must be noted on the certificate, as well as the type of test that was used.

The proof can be provided in German, English, French, Italian or Spanish.

The proof can be presented in printed or digital form.

Detailed information can be found on the website of the Robert Koch Institute.

Currently, a document in German, English, French, Italian or Spanish, in paper or digital form (no photo), which confirms the existence of a complete protective vaccination against the coronavirus SARS-CoV-2 with a recognized EU-approved vaccine, is considered as proof.

The underlying protective vaccination must have been carried out with one or more vaccines named by the Paul Ehrlich Institute, which can be found here: http://www.pei.de/impfstoffe/covid-19.

To prove the vaccination, the personal data of the vaccinated person (at least last name, first name and date of birth), the date of the protective vaccination, the number of protective vaccinations, the name of the vaccine, the name of the disease against which vaccination was carried out, as well as features that indicate the person or institution responsible for carrying out the protective vaccination or issuing the certificate (e.g. an official symbol or the name of the issuer) must be included in the document.

Moreover, at least 14 days must have passed since the last required individual vaccination.

Currently, a document in German, English, French, Italian or Spanish in paper or digital form (no photo) is considered as proof regarding the presence of a previous infection with the coronavirus SARS-CoV-2, if the underlying testing was performed by laboratory diagnostics using nucleic acid detection (PCR, PoC-PCR or other methods of nucleic acid amplification technology) and at least 28 days and a maximum of six months ago.

If you experience typical symptoms of an infection with the SARS-CoV-2 coronavirus (namely shortness of breath, new onset of cough, fever, loss of smell/taste, headache and pain in the limbs or general weakness) during OR within 10 days after the Baden-Baden Reinsurance Meeting 2021, please stay in your hotel/accommodation, be sure to observe the social distancing and hygiene rules and please contact the Baden-Baden Tourism Board immediately via the organizer hotline. This hotline will be published at the beginning of the event with up-to-date information on the Baden-Baden Reinsurance Meeting website and in the Baden-Baden Reinsurance Meeting App.

In case of acute respiratory problems, etc. during your Baden-Baden stay, please always dial the medical emergency number directly: 112